far in advance should I send out invitations?
should plan on sending your invitations at three to four weeks prior
to your event. This gives your guests plenty of time to arrange their
schedules, and in the case of guests arriving from out of town it
gives them time to make arrangements for travel and lodgings. For
guests with tight schedules or who have to travel especially far, you
might consider notifying them in advance of actually sending out the
invitations so that they have extra time to make necessary
do I let my guests know not to bring gifts?
simplest way is to just include "No gifts please" in a
smaller font than the rest of your invitation. Optimal placement
would be either the lower left or right hand corner. A more elegant
way would be to indicate "Your presence is the only gift we
I serve hot food on plastic plates?
can, however, it is not recommended. Plastic plates can melt if the
food is too hot and you can feel the heat through the plate. We
recommend a laminated Styrofoam plate or a paper plate. You can cut
on a laminated Styrofoam plate also
long will helium balloons last?
helium balloons will last approximately 12 hours. A substance called
hi-float will allow your helium balloons to fly longer. If applied
correctly, your latex balloons will fly for several days. Always
remember, the atmosphere plays a large part in flying time of
many cups should I plan on for a party of 50 people?
should plan on 3 to 4 cups per person when planning a party where
beverages will be served.
many tables can I cover with a 100' roll of table cover?
100' roll of table cover will cover ten 9' tables with overhang, or
nine 10' tables with overhang.
I purchase extra cutlery for my party?
planning a party, remember to plan on extra forks when serving a
dessert. Guests tend to dispose of their cutlery then realize they
need a fork for dessert.
okay to ask people to bring something to serve?
would be preferable for the invitations to say potluck (i.e. Potluck
Bridal Shower for Renee). If you are having snacks you should put:
"please bring a side dish or snack" at the bottom.
you looking to throw a party but don't know where to start? Maybe you
are feeling overwhelmed by the enormous selection of decorations and
themes available to you? Don't worry, by following a few simple steps
and taking things one step at a time anyone can throw a successful
party. Whether you are having a small family get together, a formal
affair or a theme party, we can help you with all of your planning
first thing you need to do before doing anything else is to answer a
few basic questions about the event you're planning. The way you
answer these questions will help you focus on your party and get
started in the right direction. Planning for a successful party
doesn't just happen, you should have these questions answered at
least a few weeks prior to the date the party is scheduled for.
How formal is your party going to be? Is it a formal black-tie event,
a dressy affair or a casual gathering?
What type of theme do you want to center the party around? Hawaiian
Luau, Rock & Roll, Tiki, Mardi Gras?
How many people do you plan on inviting?
How much money do you have budgeted for the party?
Will you be hosting the party at your home or an outside location?
Do you need to arrange for entertainment at the party?
you have answered the basic questions you need to create a list of
guests and purchase your invitations. It is good practice to send
your invitations out three to four weeks before your party, even
sooner during the holiday season. You can usually count on getting
some of your invitations back as regrets.
party requires a few basic elements regardless of the theme of the
party. All of these items will work whether you are throwing a
birthday party for a child or a formal dinner party for business
associates. The quantity you need of each item depends on your budget
and the number of guests expected.
- Latex and Mylar, Centerpieces, Confetti, Curling
Ribbon, Drinks, Party
Favors, Flowers, Food, Appetizers, Main
Course, Desserts, Cake, Glassware, Invitations, Mood
Lighting, Candles, Tiki
Torches, Luminaries, Twinkle
- background or dancing, Napkins, Place-cards, Plates, Punch
Bowl or pitchers, Serving
or , Plastic-ware, Streamers, Table
Covers and Skirting, Tables
and Chairs, Party
Planning Timetable.Planning Timetable
3-4 Weeks Before The Party
Set your budget
Rent tables and chairs
Arrange for any special help
Make a list of your basic supplies and needs
Send out invitations
Decide on and order decorations
2-3 Weeks Before The Party
Plan Your Menu
Prepare food ahead of time, if possible and freeze.
Purchase favors and tableware
Order any flowers
Determine your event schedule for activities (games, mingling, food)
1 Week Before The Party
Finalize the headcount, be flexible it may change
Check camera equipment and assign a person take the pictures.
2-3 Days Before The Party
Confirm all arrangements
Purchase any fresh food
Give helpers a specific task from your list
Arrange your serving trays and dishes
Decide on what you will wear!
1 Day Before The Party
Complete food preparation and pick up ordered food items
Make room for coats and purses
The Day Of The Party
Put out any outdoor decorations
Set out bowls of candy and nuts
Give last-minute instructions to helpers
Set up the bar
Prepare any last-minute food
Put your camera out so you are sure to capture the memories
Start the music, light candles, set the mood
Get ready for the event – a bath, glass of wine, exercise – whatever gets you in the mood
Relax and enjoy the party!